HR Opportunities

Contracts Administrator

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Plymouth, MN
Job Type
Direct Hire
Feb 16, 2018
Job ID

Contracts Administrator
Status:  Exempt
Reporting Structure:  Reports directly to the Sales and Contracts Administration Supervisor
Our Plymouth, MN-based company has been growing rapidly since 2005.  From its beginnings as a data consulting company to today, this leading-edge innovative enterprise software development company is exploding onto the national stage, providing credit unions with the means to transform their big data into actionable goals. 
Our client, is looking for a business-savvy, team member who will focus a majority of her/his time assisting in the preparation of contractual provisions and the administration of contract proposals.  This involves reviewing materials for bids or contracts and preparing/negotiating specifications with vendors, staff, partners, or customers.  The work is both independent and collaborative in nature.  The team is young-at-heart, super smart, and fun!  Come join our team!
Characteristics of the ideal candidate:
  • Can-do attitude. Accountable. Detail-oriented.
  • Finds a way to get things done.
  • Comfortable in their skin. Loves a challenge.
  • Straight shooter.
Primary Responsibilities
·         Work with leaders within the organization to analyze and solidify an overall contract strategy
·         Coordinate actions with legal team, as needed
·         Provide cradle-to-grave contracts management, which includes pre-award contract support, post-award administration, modification, renewal, extension, compliance, and closing activities, as needed
·         Create language standards and rules for existing and new contracts and resolve contract conflicts
·         Report status of current contract processes to management
·         Serve as liaison between internal and external parties during contract development and negotiation stages
·         Negotiate terms and conditions on Member Reporting Service Agreements (MRSAs), Statements of Work (SOWs), Non-Disclosure Agreements (NDAs), Subcontracts, and all other contract-related matters
·         Proactively maintain contract compliance with company policies, government laws and regulations, consistent with industry best practices.
·         Evaluate solicitations, advise, and provide interpretation regarding terms and conditions, contractual rights and obligations, risks and mitigations
·         Prepare and distribute invoices as well as record all contract transactions in QuickBooks
·         Maintain detailed and organized files for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, authorizations, and payment schedules
·         Analyze potential risks that contract changes may pose to organization to ensure that contractor is in compliance with legal requirements, owner specifications, and government regulations
·         Prepare contract summaries and ensure contract execution in accordance with company policy
·         Facilitate contractor meetings and disseminate information to appropriate employees regarding contract status
·         Contribute to team effort by accomplishing related tasks as needed
Minimum Requirements:
  •          Bachelor’s degree in business administration or a related field such as mathematics, economics, accounting or paralegal
·         Minimum of 5+ years of experience managing or administrating contract or bids for an organization or paralegal experience reporting directly to senior management
·         Advanced proficiency in Microsoft Office skills with an ability to become familiar with firm-specific programs and software
·         Strong organizational and problem-solving skills with proven multi-tasking abilities
·         Exceptional detail orientation
·         Friendly and professional demeanor
Mandatory People Skills
·         Ability to collaborate with teams in a fast-paced environment and develop team members on contract requirements and process. 
·         Ability to produce high-quality work products under pressure and within deadlines
·         Ability to manage and develop team members as well as cross-functional teams from inside organizational perspective and customer side
Preferred Qualifications
·         Experience in the Financial Services Industry is a plus
Hours Per Week:  40
      Location:  Plymouth, MN